Submitting work journals
EOD (End of Day) journals
When permitted to submit EOD entries, an EOD card appears in your Work Journal section.
Manual entry
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Add a descriptive title for your entry
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Enter detailed notes about your work activities
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Ensure both title and notes contain meaningful content before submitting
Desktop time tracking integration
If you use the Desktop Application for time tracking, the system automatically populates:
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Project names in the Title field
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Total tracked time in the Time field
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Multiple projects as separate title entries with respective tracked times
Add manual time entries
To log additional work not tracked through the desktop app:
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Click Add Time
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Enter Start Time and End Time manually
Retrieve recent tracked time
Click the Refresh button to pull the most recent tracked time from your Activity log.
File attachments
Attach relevant files to your Work Journal entries. Supported formats include:
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Images: .png, .jpg, .jpeg
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Documents: .pdf, .txt, .doc, .xlsx, .xls, .ppt, .pptx
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Data: .csv
Submission options
After completing your entry, choose from three submission options:
Submit EOD: Immediately submit the journal entry
Schedule Send: Schedule the entry for automatic submission later
Save as Draft: Save without submitting (no notifications sent)
Scheduling submissions
When scheduling an entry:
- Select a date and time within the configured submission window
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The system displays "EOD Scheduled" status
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Hover over the status to view the scheduled submission time
EOW and EOM journals
End of Week and End of Month journals follow the same process as EOD entries, with submission deadlines based on your configured windows.
Create new journal entries by clicking:
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New EOD for daily entries
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New EOW for weekly entries
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New EOM for monthly entries
The visibility of these buttons depends on your configuration settings in Job Title Settings or User Settings.
Managing submitted journals
Modify submitted entries
You can modify submitted journals within the configured Modification Window. After this period expires, entries become read-only.
Notifications
The system sends notifications via both the Notification Centre and email:
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User notifications: Confirmation of successful submissions
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Recipient notifications: Alerts when entries are submitted
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Draft entries: No notifications are sent for saved drafts
Creating additional entries
Use the New EOD, New EOW, or New EOM buttons at the bottom of the Work Journal page to create additional entries as needed.
Overview and tracking
Journal overview
The Overview section provides a comprehensive view of your Work Journal activity with colour-coded status indicators:
- Green icon: Journal submitted successfully
- Yellow icon: Journal pending submission
- Red icon: Journal submission missed
Navigation and filtering
Switch between journal types
Use the radio buttons at the top to toggle between EOD, EOW, and EOM views. Radio buttons only appear when data exists for that journal type.
Search and filter options
Search field: Filter entries by typing keywords from Title or Notes fields
Advanced filters: Refine results using:
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Recipients
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Project
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Journal Date
After applying filters, use the Clear button to reset. Active filters are indicated by a red dot on the filter icon.
Work Journal reporting
Access comprehensive reporting features to monitor team productivity and submission compliance.
Report access
Work Journal Report is available only to users with appropriate permissions through Roles and Permissions. Users without the required permissions will not see the report section.
Report overview
The reporting dashboard provides metrics for:
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Daily submissions: Number of submitted, pending, and missed EODs
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Weekly submissions: EOW submission statistics
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Monthly submissions: EOM submission statistics
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Leave tracking: Days taken as leave within the EOD section
Report features
Team member details
Each record includes:
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Member name
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Team assignment
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Manager name
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Supervisor name
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Shift schedule
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Current status
Filtering and controls
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Report type: Select EOD, EOW, or EOM views
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Teams dropdown: Filter by specific teams
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Status dropdown: Filter by Submitted, Pending, or Missed status
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Date picker: View reports for specific datesNavigation buttons: Move between dates
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Settings icon: Export report data
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Refresh button: Reset filters and reload data
Detailed views and exports
Individual journal details
Click any green Submitted icon to open a modal with complete Work Journal details for that user.
Export individual reports
Download specific member work journal reports using the Download icon within the detail modal.
Note: Only submitted work journals are visible in the detailed view modal.
Troubleshooting
Common issues
Work Journal module not visible: Verify Pro subscription status and proper module installation
Permission errors: Check user permissions through Roles and Permissions settings
Missing submission buttons: Verify EOD, EOW, or EOM requirements are enabled in Job Title Settings or User Settings
Notification issues: Review notification settings in Journal Settings configuration
Time tracking not populating: Ensure Desktop Application time tracking is active and properly configured
Next steps
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Review the Roles and Permissions User Guide for access management
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Consult the Marketplace Installation Guide for module troubleshooting
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Explore System > Organization > Profile for job title management
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Configure notification preferences based on organizational workflows