Allow user selection
Allow User Selection Checkbox: When enabled, this feature permits individual users to customize certain signature elements after the template has been configured. This approach balances organizational control with personal customization needs.
Line Text configuration
You can set the Link Text 1 and as per the field the signature will be updated in the template.
For example: Configure "Work Email" as Link Text 1 to provide a clickable email contact method.
Select "Employment Type" to provide context about employee status and availability.
You can set the Link Text 2 and as per the field the signature will be updated in the template.
For example: Choose "Location" to provide clickable links to office addresses, maps, or location-specific information.
Configure additional "Work Email" options for employees with multiple email addresses.
Visual customization
You can adjust several key visual elements:
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Font selection: Choose from professional typefaces that render consistently across email clients
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Height settings: Configure signature dimensions for optimal display
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Name formatting: Customize how employee names appear in signatures
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Subtitle styling: Configure job titles and department designations
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Line text appearance: Adjust spacing and alignment for signature elements
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Footer text formatting: Ensure consistent styling for footer information
Icon Color Customization: Modify icon colors to match your organizational brand guidelines, ensuring visual consistency across all signatures and maintaining professional appearance standards.
Template availability after saving
After saving your template, the signature becomes available in the My Email Signature section for users who are assigned to the appropriate team. This automatic assignment ensures that:
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Team members see only relevant signature templates
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Organizational structure is maintained in signature deployment
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Administrative overhead is minimized through automated assignment
Team Email Signature is also displayed for the team members.
Like this way, you can create new signature.
Preview functionality
The Signature Maker includes comprehensive preview functionality to ensure your signatures appear correctly across different email clients and devices.
Preview capabilities
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Click the preview option to display a sample template with realistic data
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Review the signature appearance across different screen sizes and formats
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Test visual elements including images, colors, and text formatting
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Verify link functionality and social media integration
Copy and download options
You can copy the template from copy to clipboard option.
You can download the template in HTML/PNG format:
Close Preview: Click the cross (X) button to exit the preview modal and return to the template management interface.
Editing existing templates
Edit Button Functionality: Users can modify existing templates through the dedicated edit button, which opens the comprehensive template editor.
Last Modified Tracking: The system displays the last edited date for each template, providing visibility into when signatures were most recently updated.
Click "Save Changes" to apply your modifications and update the template.
Select "Cancel" if you want to discard your changes and return to the previous version.
Update Automatically Checkbox: Enable this feature to save template changes automatically without requiring manual save actions.
Team email signatures can be edited using the same comprehensive process available for individual templates, ensuring consistent management approaches across all signature types.
For team email signature also you can edit the template in same way.
Deleting signatures
Click the delete button for the template you want to remove.
Review the confirmation dialog that appears to prevent accidental deletions.
Click "Delete" to confirm removal and permanently delete the template.
Select "Cancel" to abort the deletion process and retain the template.
