Home Simplified Spaces Admin | Location - Manage Location Dashboard

Admin | Location - Manage Location Dashboard

Last updated on Sep 25, 2026

Overview

The Location Dashboard is a dedicated workspace for managing a single location, opened by clicking Location Dashboard on any location card from the main Locations page.

  • Entry point:  Locations list → click a location’s Location Dashboard button → lands on that location’s Bookings tab by default.

  • Layout: Header shows the location’s image and name. Left side shows a dedicated sidenav (replaces the normal app menu) with a Back to Overview link and a tab for each sub-area. Main panel shows the selected tab’s content.

  • Tabs available: Bookings, Clients, Visitors, Spaces, Tickets, and Assets (not yet built).

  • Everything shown is scoped to this one location — no cross-location data appears in any tab.

  • Ticket count badge: The Tickets tab in the sidenav shows a live count of open tickets for the location.

  • Purpose of each tab:

  • Bookings — manage workspace bookings on a calendar (create,                 approve/decline, cancel).

  • Clients — manage the companies/tenants tied to this location (add, edit,         deactivate, delete).

  • Visitors — log and manage visitor check-ins, including bulk import.

  • Spaces — manage the physical workspaces/desks/rooms available at this location (add, edit, pricing, availability status).

  • Tickets — raise and track support tickets for this location.

  • Navigating back: Click Back to Overview in the sidenav to return to the main Locations list.

1. Bookings

View

  • Calendar-style grid showing all workspace bookings for this location, with a header to navigate dates/view.

Create a Booking

  1. Click New Booking.

  2. Write booking title.

  3. Select a workspace, and pick a date range (start/end date, optional start/end time).

  4. Add a booking title (optional).

  5. Select the client, add invitees (at least one required), and set number of guests (optional, defaults to 0).

  1. Click Submit — booking appears on the calendar as Pending.

View / Edit a Booking

  • Click a booking on the calendar to open its details.

  • Click Edit to change workspace, date/time, invitees, or guest count, then save.

Approve / Decline

  • From the booking details, click Approve to confirm the booking.

  • Click Decline to open a reason prompt — a decline reason is required before submitting.

Cancel (Delete)

  • From booking details, click the delete/cancel icon → confirm in the popup → booking is removed.

2. Clients

View

  • Table of clients associated with this location. Supports:

  • Search by name

  • A–Z jump filter

  • Status filter (Active / Deactivated / Deleted — Active shown by default)

  • Sort by name, location, or date added

Add a Client

  1. Click Add Client.

  1. Fill in contact details (first name, last name, email required), company details (legal company name, brand name required), phone (optional), and plan selection (required).

  2. Optional: billing address, company website, GST number, extra emails, social links, notes, preferred payment method.

  3. Choose whether to send an invite.

  1. Submit — client is added to the list.

Edit a Client

  • Open row menu → Edit Client → same form as Add, pre-filled → save changes.

Delete a Client

  • Row menu → Delete → confirm in popup → client removed.

Deactivate a Client

  • Row menu → Deactivate → confirm → client marked inactive (kept in records, hidden from active views).

Other row actions (shortcuts to the client's own detail page, not part of this list):

  • View Client, Record Visitor, Create Ticket, Create Booking, Add Invoice.

3. Visitors

View

  • Table of visitor check-ins/records for this location. Supports:

  • Search

  • Filter by purpose of visit

  • Filter by date range (checked-in / checked-out)

  • Reset filters

  • Pagination

Record a Visitor

  1. Click Record Visitor.

  1. Fill in: photo (optional), first name (required), last name, visit date (required), check-in time, check-out time.

  2. Select client (required), enter phone number (required), email (optional).

  3. Enter visitor's company name (optional).

  4. Select host (required) and purpose of visit (required: meeting, interview, vendor, walk-in, official, other).

  5. Add notes (optional).

  1. Submit — visitor appears in the list.

Edit a Visitor Record

  • Row menu → Edit Record → same form, pre-filled → save.

View a Visitor Record

  • Click the eye icon / View Record → read-only detail popup.

Delete a Visitor Record

  • Row menu → Delete → confirm → record removed.

Bulk Import Visitors

  1. Click Import in the toolbar.

  2. Upload a file (e.g. CSV).

  3. Preview the data and map columns to fields; assign a client for the batch.

  4. Confirm import.

  5. See a results summary: how many succeeded, partially succeeded, or failed.

4. Spaces (Workspaces)

View

  • List of workspaces/spaces at this location, grouped by category (pills/tabs).

  • Supports:

  • Search (auto-searches as you type)

  • Filter by status (Available / No Availability / Booked / Leased / Deactivated)

  • Advanced filters: date added, seat count range, visibility, availability, booking permission — filters can be saved for reuse

  • Sort by name or capacity

Add a Space

  1. Click Add Workspace.

  1. Fill in workspace info: name, description, color tag, images, feature/thumbnail image.

  2. Set capacity: number of seats (single value or range).

  3. Set floor area (value or range, with unit).

  1. Set booking permissions/schedule (who can book, when).

  1. Set pricing (supports multiple pricing tiers).

  2. Submit — new space appears in the list.

Edit a Space

  • Open the space → same form as Add, pre-filled → save changes.

Change Space Status

  • Row menu → Change Status → pick one: Available, No Availability, Booked, Leased, Deactivated.

Duplicate a Space

  • Row menu → Duplicate → creates a copy of the space with the same settings.

Delete a Space

  • Row menu → Delete → confirm → space removed.

5. Tickets

View

  • Table of support tickets raised for this location. Supports:

  • Search

  • Filter by createdBy, status (multi-select), date created, requester

  • Click a ticket row to open its full detail page

Create a Ticket

  1. Click Create Ticket.

  2. Select client (required) and requester (required).

  3. Select the issue category — "What is the issue about?" (required).

  4. Choose who the ticket is shared with (specific members or all company members).

  5. Enter subject (required, up to 500 characters) and message (required).

  6. Attach files if needed.

  1. Submit — ticket appears in the list, and the ticket-count badge in the sidenav updates.

Ticket Detail Page (opened by clicking a row)

  • Change status: New → Open → In Progress → On Hold → Resolved → Closed (Re-open also available)

  • Reassign to a different team member

  • Update sharing (who can see the ticket)

  • Add/remove tags

  • Change linked location/category

  • Archive the ticket

  • Add comments (chat-style thread)

  • View activity/audit history of the ticket


General Notes (apply across all tabs)

  • Every tab only shows data for the current location you're viewing.

  • Every Delete action requires confirmation in a popup before it takes effect.

  • Creating/updating a Booking or Ticket refreshes the location's summary counts (e.g. ticket badge in the sidenav).

  • Some actions may be hidden or blocked depending on the logged-in user's assigned role/permissions — a user might see a button but still get blocked from completing the action if they lack permission.