Home Simplified Spaces Admin | Spaces — Manage Spaces

Admin | Spaces — Manage Spaces

Last updated on Sep 25, 2026

Overview

The Spaces section is where admins manage every bookable workspace across all locations, plus the amenities that can be tagged onto them.

  • Entry point: Main menu → Spaces.

  • Sub-sections: Workspaces, Amenities. (A third item, “Floor Plans”, exists in the code but is currently turned off / not visible in the menu — see note at the end.)

  • Workspaces = the actual bookable units (desks, offices, meeting rooms, etc.) across all locations, with pricing, availability, and booking rules.

  • Amenities = the reusable feature tags (e.g. Wi-Fi, Whiteboard, Coffee) admins can attach to workspaces.

1. Workspaces

Viewing the list

  • Page title: Workspaces, with an Add Workspace button top right.

  • Quick-filter tabs across the top (pick one at a time): All Workspaces, Desks, Offices, Meeting, Other.

  • Search box to search workspaces by name.

  • Location filter — multi-select checklist, filter to one or more locations.

  • Status filter — multi-select checklist: Available, Booked, No Available, Leased, Deactivated (Available/Booked/No Available/Leased are shown by default; Deactivated is hidden unless selected).

  • A Custom Filters button exists for more advanced filtering (date added, seat count, floor area, visibility, availability, permission, and more, with the ability to save filter presets) — currently greyed out/not clickable in this build.

  • Clear Filters button resets everything back to default.

  • Table columns:

  • Name / Location — thumbnail image, workspace name, primary location (plus “+N More” if assigned to multiple locations)

  • Capacity / Price — seat count, floor area, and price (or a dropdown if multiple pricing options exist)

  • Availability / Booking — status (green = Available, red = anything else) and booking type

  • Row menu (⋮) actions: Edit Workspace, Duplicate, Change Status (submenu with all status options), Delete.

  • No select-all/bulk actions — every action is done one row at a time.

Adding / Editing a Workspace

Opens a full-page form titled Add Workspace (or Edit Workspace), with Cancel and Save buttons top and bottom. The form is organized into three sections:

A. Workspace Information

  • Workspace Name (required)

  • Color tag (optional, pick a color to label this workspace)

  • Workspace Type (required): Dedicated Desk, Hot Desk, Meeting Room, Private Office, Other

  • Seats Available (required) — enter a single number, or toggle Range for a From/To range

  • Floor Area (required) — enter a value + unit (ft² or m²), or toggle Range for a From/To range

  • Status (required, defaults to Available): Available, No Availability, Booked, Leased, Deactivate

  • Description (optional, rich text)

  • Images (optional) — upload multiple images and mark one as the feature/thumbnail image

  • Location (required) — search and select one or more locations this workspace belongs to

  • Visibility (required, defaults to Public): Public, Members Only, Admin Only — each option has a tooltip explaining who can see it

  • Availability (required, defaults to Open Booking): Open Booking, Plan Required — tooltip explains each

B. Booking Schedule

  • Permission (required, defaults to By Request): By Request or On Demand

  • Bookable Hours (only appears if Permission = On Demand, required): All Day, Facility Hours, or Custom Schedule (opens a popup to set open/closed hours per day of the week)

  • Minimum Booking Duration — a number + a time unit (for Meeting Rooms: Minute/Hour/Day/Week/Month/Year; for all other types: Day/Week/Month/Year)

  • Maximum Booking Duration — same format as above

  • Duration Increments (only for Meeting Rooms, required) — e.g. every 5/10/15/20/30 minutes, or 1 Hour/Day/Week/Month/Year

  • Booking Buffer (only for Meeting Rooms, required) — gap time required between bookings

  • Book In Advance Limit (required for all types except Private Office) — how far ahead a booking can be made

  • Allow Booking Rescheduling — on/off toggle

  • Grace Period Before rescheduling (only shown if rescheduling is allowed) — how much notice is needed

C. Pricing

  • GST Rate (optional, %)

  • Default Price — the price shown to clients booking this space on its own (a tooltip notes this can be overridden if the space is added to a Plan)

  • One or more pricing rows (at least one required) — each row is an amount (currency automatically matches the selected location) and a billing interval (“Per Hour”, “Per Day”, etc. — choose from Minute(s)/Hour(s)/Day(s)/Week(s)/Month(s)/Year(s)). Use Add Option to add more pricing tiers, or the trash icon to remove one.

Clicking Save uploads any images, saves the workspace, shows a confirmation, and returns to the Workspaces list.

Row actions — Duplicate, Change Status, Delete

Each workspace row has a ⋮ menu with these actions:

  • Duplicate — creates an exact copy of the workspace (same info, schedule, and pricing settings) as a new entry in the list, so an admin can quickly set up a similar space without re-entering everything. The copy needs its own name/tweaks afterward if it shouldn’t be identical.

  • Change Status — opens a submenu to switch the workspace’s status directly from the list, without opening the full edit form. Options: Available, No Availability, Booked, Leased, Deactivated.

  • Available / No Availability / Booked / Leased — reflect current booking/availability state.

  • Deactivated — hides the workspace from active booking use (kept in records, not offered to clients).

  • Delete — permanently removes the workspace. A confirmation popup appears first; the admin must confirm before it’s removed. This cannot be undone.

2. Amenities

Viewing the list

  • Page title: Amenities, with an Add Amenity button top right.

  • Search box to search amenities by name.

  • Table columns: Icon, Name, Type (Default = built-in system amenity, Custom = admin-created), Tooltip (description).

  • Hovering a row reveals Edit and Delete icons.

  • Delete asks for confirmation before removing.

  • No bulk actions, no active/inactive toggle, no duplicate option.

Adding / Editing an Amenity

Opens a small popup titled Add Amenity / Edit Amenity:

  • Amenity Name (required)

  • Tooltip — extra description shown to users hovering the amenity (optional)

  • Icon — search and pick an icon from an icon library

  • Save / Cancel buttons

General Notes

  • Workspaces are always tied to one or more Locations, and their pricing currency follows the selected location’s currency.

  • Every Delete action requires confirmation before it takes effect.

  • What an individual admin can see or do here may still be limited by their assigned role/permissions.