Home Simplified Spaces Customer | Bookings — Manages bookings

Customer | Bookings — Manages bookings

Last updated on Oct 09, 2026

Describes the Bookings section of the Member Portal — where you view and manage your organization's workspace bookings.

Overview

  • Entry point: Main menu → Bookings (only shown if your organization has the Booking feature enabled).

  • Bookings is a single page: a filterable list of bookings, plus a Book Workspace button that opens a calendar to create a new one.

  • Role difference: if you're an Admin-role member, you can browse and book across any of your organization's locations. If you're a regular User, you're limited to your own assigned location — the location is fixed and shown as plain text instead of a dropdown.

  • Only Workspace bookings are functional today. Parking and Meals appear as placeholder tabs/options in a couple of places but currently show "no reservations yet" — there's no way to actually create a parking or meal booking yet.

1. Viewing your Bookings

  • Search box to search bookings.

  • Date range filter — defaults to today through the next 7 days (bookings can only be made/viewed within a 30-day window).

  • Locations filter (multi-select) — Admins can filter across locations; regular users effectively only see their own.

  • Status filter (multi-select): Pending, Approved, Declined, Cancelled — defaults to showing Pending + Approved.

  • Reset Filter button clears everything back to default.

  • Table columns: Workspace (name + location), Booked By (who made the booking), Booking Date & Time, Status icon.

  • A small message-bubble icon appears next to the status if there's a decline reason attached.

  • Click the eye/View icon on any row to open that booking's full details.

  • If you have no workspace bookings, you'll see "No workspace bookings yet."

Status meanings

  • Pending Approval — hourglass icon, awaiting a decision from the location team.

  • Approved — green check, confirmed (shows who approved it).

  • Declined — red X (shows who declined it, and the reason if provided).

  • Cancelled — black X (shows who cancelled it).

2. Booking a Workspace

Click Book Workspace to open the booking calendar:

  • Browse workspaces: switch between List view and Grid view of available spaces at your location.

  • Filter by workspace type: Dedicated Desk, Hot Desk, Meeting Room, Private Office, Other.

  • Grid view shows each space with an availability badge — "Time Slots Available" / "No Availability" for meeting/conference rooms, or "N Seats Available" / "Booked" for desks.

  • Only workspaces marked as bookable appear here.

  • Browse the calendar: switch between Day / Week / Month views, navigate with the arrows or date picker, and search.

  • Click an open date/time slot to start a new booking pre-filled with that slot.

  • Click an existing booking to view its details (in Week/Day view) or drill into that day (in Month view).

  • Past dates/times are greyed out and can't be clicked.

  • Click Create (or an empty slot) to open the booking form.

Step 1 — Workspace Details

  • Booking Title (optional)

  • Workspace* (required — choose from available bookable workspaces for your dates)

  • Booking Date* (required — pick your date range)

  • Start Time / End Time — only required if you're booking a Meeting Room or Conference Room

  • Private Booking checkbox — checked by default; when on, other members of your company can't see this booking on their calendar (except the account owner/managers)

  • Operator Notes (optional — a note to the location team)

Click Continue.

Step 2 — Invitees

  • Select Members (optional) — add teammates to the booking; you (the booker) are always included and can't be removed from the list.

  • Number of Guests (optional) — how many extra guests are attending.

Click Confirm Booking to submit. Your new booking appears in the list as Pending Approval until the location team approves or declines it.

3. Viewing / Editing / Cancelling a Booking

Click the view/eye icon on a booking to open its details:

  • Status, and who approved/declined/cancelled it and when

  • Decline reason (if the booking was declined)

  • Booking Title, Location, Workspace, Date, Start/End Time

  • Invitees (with contact info) and Number of Guests

Actions:

  • Edit Booking — reopens the same two-step form, pre-filled, to change any details. Submitting updates the existing booking.

  • Delete/Cancel (trash icon) — opens a confirmation popup; confirming cancels/removes the booking.

Note: as a member, you can only Edit or Cancel your own bookings — approving or declining a booking is done by the location's staff, not from this app.

General Notes

  • Bookings are always scoped to a location — Admins can act across locations, regular Users are limited to their own.

  • The 30-day date-range cap applies both to filtering the list and to how far ahead you can book.

  • Parking and Meals booking types are visible as options in places but are not yet available — treat them as "coming soon."