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Employee Leave Module

Last updated on Sep 26, 2025

An employee leave module automates and streamlines the entire leave management process. This module serves as the central hub for managing employee time-off requests, tracking balances, and ensuring policy compliance across organizations.

Core Functionality

Leave Application Management

The module enables employees to submit leave requests through a self-service portal, providing real-time access to apply for various leave types from anywhere at any time. The system automatically routes applications through predefined approval workflows, ensuring requests reach the appropriate managers or HR personnel.

Policy Configuration

The module supports customizable leave policies tailored to organizational needs, including different leave types (Casual, sick leave, maternity/paternity leave, Earned leave), carry-forward rules for unused leaves, and support for partial leave requests (half-day). Organizations with multiple locations can configure location-specific policies.

Module Structure

Most leave management systems are divided into distinct modules:

Admin Module:

  • Add, update, and delete leave types and departments

  • Manage employee leave status and leave balance

  • Process leave applications (approve/reject)

  • Receive notifications for new leave requests

Employee Module:

  • Login with secure credentials

  • Update personal profiles

  • Apply for leave through intuitive forms

  • View leave history and status

Role-Based Access Control

The system implements multiple user roles with specific permissions:

  • Employees: Apply for leave, check status, view balances, download reports

  • Managers: Approve/reject requests, view team leave reports, apply leave on behalf of team members

  • HR Admin: Configure policies, assign leave balances, reassign requests, generate comprehensive reports

Prerequisites

Before you begin configuring the leave functionality, ensure you meet these requirements:

  • Admin role access: You must have admin or owner permissions in the Simplified HR platform

  • Proper role assignments: Relevant team members must have appropriate permissions to access leave modules

Important: Only users with admin, owner, or similar high-level roles can configure leave settings and manage processes across the organization. This restriction ensures proper governance and control.

Permission override: Owner, admin, or similar role members will override any restrictions set up in the leave configuration.

For detailed permission setup instructions, refer to the Roles and Permissions User Guide.

Next steps